Setting up mail in Microsoft Office 365/Outlook - how to do it?

Are you having trouble organizing your time at work properly and finding the emails you need in your inboxes? Or do you manage a team and want to be able to assign tasks to them easily and quickly? It's a good idea to set up mail in Microsoft Office 365/Outlook 2019. Wondering how to do it? Learn these tips!

Outlook mail login - how to do it?

In Outlook 365 you can add a variety of email account types. Whether you are a Gmail, Yahoo, Exchange, Microsoft 265 or iCloud user, you can now have all your mail in one place. However, there are a few steps to set it up first.

  1. Start Microsoft Office 365/Outlook 2019.
  2. Click the "file" button, select the "information" tab and press the "add new account" tile to create a new Office mail and configure it.
  3. Enter the email address for configuration. 
  4. Click the "connect" button.
  5. Wait for a prompt.
  6. Enter the password you were given when you created the mailbox.
  7. Click the "OK" and "finish" buttons. 
  8. Use your e-mail account via Outlook. 

After following all these steps, mail mail.outlook will be configured correctly.

MICROSOFT OFFICE 2019 PROFESSIONAL PLUS - a good choice for work

Office 365 mail does not accept password - what to do next?

It happens that during logging into Outlook corporate mail, program does not accept the password. If you're sure you're entering the right data, check your email account for additional security. Increasingly, services such as iCloud, Gmail and Yahoo are using two-factor authentication. This way, they make sure that it is definitely you who is trying to access the email account.

In this situation, to be able to click, in outlook mail, "log in", you may need the so-called application password. To obtain it, for example, from the Gmail provider, you need to click:

  • Google app icon in the top right of the screen;
  • "Account" buttons, then "Security" and "Signing in to your Google account."
  • button > next to the "disabled" item. Then click "start" and follow the further instructions;
  • button > next to the "application passwords" item, and then enter your Google password and log in. After that, you need to select the items "mail" and "Windows computer" from the drop-down list and click "generate".

After following the above steps, you will receive an application password, which you should enter in Outlook.

Problems adding an email account to Outlook mail - what next?

There are times when an e-mail account has to be added manually to the Office mail, or Outlook. In such a situation, follow the instructions below.

  1. Open Outlook.
  2. Click the "file" and "add account" buttons.
  3. Enter your email address and select the "Advanced Options" tile.
  4. Check the tick in the box next to "Let me configure the account manually."
  5. Click the "Connect" button.
  6. Find the appropriate account type and click the "Next" button.
  7. Enter your password and select the "Connect" tile.

During this procedure, you also influence the postal protocol by which your mail will be received. The choices are:

  • IMAP - when you opt for this option, all copies of messages will remain on the server;
  • POP 3 - when you select this protocol, the program will download all e-mails to your computer and delete them from the server.

You also need to decide on the type of incoming and outgoing mail security. The recommended one is SSL, as it is the most secure. 

Outlook - tailor-made mail

Wondering why you should bet on Outlook email? Nowadays there are a lot of programs available on the Internet to manage your e-mail or calendar. Wondering why you should stay with a Microsoft application? There are many reasons.

  • With Outlook, you can receive and send e-mails even if you don't have an Internet connection. This is a big convenience especially for people who, for example, work remotely and do not always have access to the Internet.
  • In Outlook, you can create a prioritized inbox to hold emails from the most important people. This way you won't miss any messages from your boss, co-workers or clients.
  • When sending messages via Outlook, you can attract the attention of individuals among all recipients. Just enter the @ symbol and then write the recipient's name so that it is specially underlined and their address added to the "to" line of the message.
  • When sending an email using the program, you can attach files not only from your computer, but also from the cloud, such as OneDrive or SharePoint. 

Outlook can be integrated with a calendar from Microsoft Office. This will allow you to not only send and manage messages, but at the same time keep track of your and your colleagues' meetings. This is a great convenience in managing a large team!

Microsoft 365/Outlook 2019 - where to buy?

Interested in a state-of-the-art system for managing your emails, as well as your calendar? Bet on Outlook from a proven source. It is sold in Microsoft Office packages:

  • Home&Business, which also includes Word, Excel, PowerPoint and OneNote. This set is useful if, for example, you work remotely and do not manage a team, but only communicate with your superiors;
  • Professional - this is an extensive set that includes Publisher and Access in addition to the previously mentioned programs. They can be useful for company managers who want to control its development;
  • Pro Plus - in the package you get not only all the previously mentioned programs, but also Skype (for video calls) and access to the OneDrive cloud drive service. This is a cloud where you can store a lot of data and share it when needed. 

 

The choice of Microsoft Office cannot be accidental! Your productivity at work depends on it. Carefully analyze the available options and make an informed decision.