Configuring mail in Microsoft Office 365/Outlook – how to do it?

Are you having trouble organizing your time at work properly and finding necessary emails in your mailboxes? Or maybe you manage a team and want to be able to assign tasks to them in a simple and quick way? A good idea is to configure mail in Microsoft Office 365/Outlook 2019. Wondering how to do it? Check out these tips!

Outlook mail login – how to do it?

In the program Outlook 365 you can add various types of email accounts. Whether you are a Gmail, Yahoo, Exchange, Microsoft 365, or iCloud user – now you can have all your mail in one place. However, to configure it, you first need to complete a few steps.

1. Start Microsoft Office 365/Outlook 2019.
2. Click the “File” button, select the “Info” tab, and press the “Add New Account” tile to create and configure a new Office mailbox.
3. Enter the email address that is intended for configuration. 
4. Click the “Connect” button.
5. Wait for the prompt.
6. Enter the password that was provided when setting up the mailbox.
7. Click the “OK” and “Finish” buttons. 
8. Use your email account through the Outlook program. 

After completing all these steps, the mail.outlook mail will be properly configured. 

MICROSOFT OFFICE 2019 PROFESSIONAL PLUS – a good choice for work

Office 365 mail does not accept the password – what to do next?

It happens that during logging into business Outlook mail, the program does not accept the password. If you are sure you are entering the correct data, check whether the email account requires additional security. Increasingly, services such as iCloud, Gmail, or Yahoo use two-factor authentication. This way they ensure it is really you trying to access the email account.

In this situation, to be able to click “Sign in” in Outlook mail, “Sign in”, an app password may be required. To obtain it, for example from Gmail, you need to click:

• the Google app icon in the upper right corner of the screen;
• the “Account” button, then “Security” and “Signing in to Google Account.”
• the > button next to the “Off” position. Then click “Get Started” and follow the further instructions;
• the > button next to “App passwords,” then enter your Google password and sign in. Then select “Mail” and “Windows Computer” from the drop-down lists and click “Generate.”

After completing the above steps, you will receive an app password which should be entered into Outlook.

Problems adding an email account to Outlook mail – what next?

Sometimes the email account needs to be added manually to Office mail, that is Outlook. In this situation, follow the instructions below.

1. Open Outlook.
2. Click the “File” and “Add Account” buttons.
3. Enter your email address and select the “Advanced Options” tile.
4. Check the box next to “Let me set up my account manually.”
5. Click the “Connect” button.
6. Find the appropriate account type and click the “Next” button.
7. Enter the password and select the “Connect” tile.

During this procedure, you also influence the mail protocol that will be used to receive your mail. The options are:

• IMAP – choosing this option means all message copies will remain on the server;
• POP3 – choosing this protocol means the program will download all emails to the computer and delete them from the server.

You also have to decide what type of security will apply for incoming and outgoing mail. The recommended one is SSL because it is the safest. 

Outlook – mail tailored to your needs

Wondering why it’s worth choosing Outlook mail? There are many email and calendar management programs available on the internet today. Wondering why you should stick with Microsoft’s application? There are many reasons.

• Using Outlook, you can receive and send emails even if you don’t have an internet connection. This is a great convenience especially for people who, for example, work remotely and don’t always have internet access.
• In Outlook, you can create a focused inbox where emails from the most important people will be located. This way, you won’t miss any message from your boss, coworkers, or clients.
• When sending a message via Outlook, you can draw attention to individual people among all recipients. Just enter the @ symbol, then write the recipient’s first and last name, so it gets specially highlighted and their address added to the message’s “To” line.
• When sending emails with the program, you can attach files not only from your computer but also from the cloud, such as OneDrive or SharePoint. 

Outlook can be integrated with the Microsoft Office calendar. This allows you not only to send and manage messages but also to keep track of your and your coworkers’ meetings. It’s a great help for managing a large team!

Microsoft 365/Outlook 2019 – where to buy?

Interested in a modern system for managing emails and calendars? Choose Outlook from a reliable source. It is sold in Microsoft Office packages:

• Home&Business, which also includes Word, Excel, PowerPoint, and OneNote. This set is useful if, for example, you work remotely and do not manage a team but only communicate with your superiors;
• Professional – this is an expanded suite that, in addition to the aforementioned programs, also contains Publisher and Access. These may be useful for people managing a company who want to control its development;
• Pro Plus – in this package, you get not only all the programs mentioned earlier but also Skype (for video calls) and access to the OneDrive cloud storage service. This cloud allows you to store lots of data and share it when needed. 

Choosing a Microsoft Office package cannot be random! Your productivity at work depends on it. Carefully analyze the available options and make an informed decision.